PL. 01 — THE JOB / LE TRAVAIL À FAIRE
SYNDICATE FINANCES
Three funds, fair charges, arrears you see coming.
Condo accounting the way the Civil Code structures it — not a generic chart of accounts.
Operating fund, reserve fund, self-insurance fund: each adopted, funded and tracked separately. Charges are computed by share. Balances age in plain sight.
NO COMMITMENT · 24-HOUR RESPONSE
FUND BALANCES
- Operating fund
- $42,180
- Reserve fund
- $186,400
- Self-insurance fund= highest deductible
- $25,000
PL. 02 — THE LEDGER / LE REGISTRE
What the system holds
What the system holds, line by line.
Three-fund budget
BUDGET À TROIS FONDS
Adopted per fund, under articles 1071, 1071.1 and 1072 of the Civil Code. Each fund keeps its own balance.
Charges by share
CHARGES PAR QUOTE-PART
Each unit’s monthly charges are computed from its share. No spreadsheet.
Fee collection
ENCAISSEMENT DES CHARGES
Pre-authorized debit: the payment records and reconciles itself.
Arrears and legal hypothec
ARRIÉRÉS ET HYPOTHÈQUE LÉGALE
Age of every balance — current, 31–60, 61–90, 90 days and over. Units eligible for the legal hypothec are flagged, with the secured amount.
Unit statements
ÉTATS DE COMPTE
One statement per unit, in French or English, ready to send.
Fund balances
SOLDES DES FONDS
Each fund’s balance, current, visible to the board.
Summary provided for information. It does not replace the advice of your professional or legal counsel.
PL. 03 — ARREARS / LES ARRIÉRÉS
BALANCE AGEING
Two units in default for more than 30 days. Secured amount computed for each.
Know which units are eligible for the legal hypothec
In Québec, the syndicate holds a legal hypothec on the fraction of a co-owner in default for more than 30 days. Access computes the age of every balance and the secured amount: the balance, the remaining charges of the fiscal year and two projected years.
- Balance ageingCurrent, 31–60, 61–90, 90 days and over — per unit, up to date.
- Secured amountComputed for every eligible unit, ready for the board or the notary.
- Statement to sendThe unit’s statement goes with the reminder, in the co-owner’s language.
PL. 04 — WHAT IT REPLACES / CE QUE ÇA REMPLACE
The spreadsheet, the binder, and the gap between them
The logbook documents the building; the accounting funds what it announces. When both live in one place, the reserve fund and the work list look at each other.
01
The charges spreadsheet
Replaced by charges computed by share, unit by unit.
02
Manual late-payment tracking
Replaced by balance ageing and the legal-hypothec flag.
03
Hand-made statements
Replaced by a per-unit statement, in French or English.
04
Three funds in one bank account
Replaced by three funds adopted, funded and tracked separately.
PL. 05 — REQUEST / DEMANDE
Request an assessment
Tell us which building. We come back within 24 hours with a clear picture of what Access covers — no commitment.
- Montréal
- Local team, service in French and English.
- 1,000+ doors
- Already in service in buildings here.
- No commitment
- The assessment commits you to nothing.